For the sake of 2 lines of text an external database is a long way around it! Think about a database of 100 employees and you use the mail merge function:
When you open the document, word has to search through 100 names and start dates before it even opens, you then have to scroll through 100 names until the correct name comes up. This is a long way round what I guess is a simple macro input.
You could also use the "Find & Replace" function, but this would alter the layout of the form so is also not too practical.
What do you mean it would alter the layout of the form? It would just replace the words that you require and as the form only allows the changing of the names it means that the form will be locked against changing the format of the form. Or have i missed something?
...for those who use Excel, you'll likely be aware that, using the correct formula, you can input, for exapmle, a sum into a cell and copy the result into various other cells without retyping the formula.
E.g. You could input a long sum in cell A10 involving lots of areas on the spreadsheet. If you want to copy the result into cell B12 on the next sheet you can simply type "=sum(sheet1!A10)" and the result is copied over. You could lock the document from others, leaving only small areas changable, and this function would still operate.
I'm certain it's possible with a very small and simple macro, as we had something very similar under Excel to produce financial project 'statements' where i used to work. However I don't know enough about them to tell you how it worked, I just pressed the button. Someone must know though... do you have a techie department?